Administrator

We are looking for General administrator reporting to account manager for day today operation.

The requirement is for Abu Dhabi at Yas mall. 3-5 year experience in general admin.

In this role you will be responsible for:

• Raising PR in oracle,
• communicating to supplier/ client/ monitoring CAFM (rising task/closing),
• closing PPM, NCR etc,
• preparing proposal,
• raising monthly invoice,
• preparing weekly monthly internal and client report,
• filing day today operation documents,
• handling petty cash etc etc

CAFM Task

• Daily assign/close CAFM PPMS/reactive tasks
• Check PMS documents deadline on weekly/ monthly basis. (Client PMS monthly review every 29th of the month)
• Daily and Monthly Task
• Updating T&A TG and all Subcon to be forward to client on daily basis
• Updating Recording and Filing TBT and Training attendance.
• Updating Weekly report together will subcon report Every Sunday for Monday meeting presentation to client
• Updating Recording all supervisor checklist
• Raising Consumable PR in Oracle Every 15th and 25th of every month.
• Raising PQR if required.
• Raising Quotation and update sales tracker if any.
• Requesting procurement to upload approved quotation and raised PR if any.
• Monitoring petty cash and to be submitted for reimbursement every 2 weeks.
• Should be submitting EHS report 1st week of every month.
• Preparing and submitting Monthly report after the cut of date of 25th of every month.
• Preparing Invoice including adhoc jobs every 20th of every month.
• Submitting Monthly Consumption every end of the month.
• Submitting Monthly Adhoc and contractual revenue to line manager.
• Submitting monthly basis ( TBT, MOM, CI Log, CCM ) to the line manager.
• Submitting T&A to payroll every end of the month.
• Raising Shifting, DF, Off Hire notification request if required.
• Submitting Sick leave Summary to HR every end of the month.
• Review and confirm Payroll Draft shared Line manager every month.
• Maintaining all Office Documentation up to date.

Hard

• Manpower Planning
• Material management
• Basic Computer Skills
• Service level agreement understanding

Soft skills

• Minimum English Language Level 3 (by Transguard Group Standards) Customer
• Complaint Handling
• Customer relationship management
• Incident & Accident Reporting
• Leading Employee Engagement
• Managing Personal Performance
• Service Excellence
• Telephone Etiquette
• Time Management