Administrator-FM Central Administration

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 55,000 employees!

We are currently recruiting for an Administrator - FM Central Administration to join our Facilities Management Team in Dubai.

Scope

Coordinate with the Facility Management team and provide support for daily operations.

Responsibilities

• Provide administrative support to the Facilities team
• Coordination with Procurement for sub-contractor jobs, contracts, and variable work
• Roster preparation and maintaining staff T&A
• Raise purchase requests & GRN on time to support operations
• Keeping updated record of the tasks
• Proper coordination between Operations and Management
• Monthly report preparations
• Ensuring compliance with health and safety regulations
• Keep the subcontractor document/service reports for reference
• Maintain an updated record of invoices
• Filing of all related documents
• Keeping track of Assets and Machineries
• Provide CAFM support
• Reporting/Recordkeeping
• Coordinate with site supervisors/managers on chemicals and consumables used and prepare a summary report every end of the month (inventory)
• Submit daily task report to line Manager on a regular basis
• Document processes and keeping maintenance records
• Ensure compliance with health and safety regulations
• Consolidation of stock report
• Ensure timely follow up with relevant team to ensure smooth FM operations
• Raise invoices in the system and keep the record monthly

Hard Skills

• MS office Suite
• PC Skills

Soft Skills

• Minimum English Language Level 4 (by Transguard Group Standards)
• Service Excellence
• Customer Service Awareness
• Managing Personal Performance
• Body Language Awareness
• Self motivated and self driven
• Cultural Awareness
• Hierarchy and Responsibility Recognition
• Resource Management
• Time Management
• Personal presentation (grooming)
• Interpersonal Communication Skills
• Teamwork and collaboration
• Decision-making
• Problem-solving
• Critical thinking
• Providing and dealing with feedbacks

Knowledge - Experience

• 2-4 years of experience in the same industry