Administrator- Recruitment

Transguard is now looking to recruit an Administrator – Recruitment for our Manpower and Mobilisation division. The job holder will be responsible for managing the entire life cycle of the recruitment administration department including but not limited to biodata entry, verifying the data inputted by multiple recruitment agents in addition to VRF consolidation on a daily basis.

In this role your main responsibilities include the following:

• Receiving and recording job vacancy information from Hiring Manager and Business Units, including details such as duties involved, working conditions and experience needed.
• Managing large volumes of requisitions, ensuring the requisitions are met with the relevant candidate profiles that meet the quota
• Communicating with the agents on open vacancies, Transguard requirements and expectations in terms of numbers, level of experience/EPT, and timeline to arrival in country
• Ensuring that all biodata received is to the required standard for processing for visa application
• Processing the biodata in line with the Business Unit demands and to process the employment visas as per the set SLA to ensure the end-to-end process is followed.
• Ensuring the pool data is always maintained for your Business Unit and monitoring that sufficient biodata is always provided by the overseas agency in line with the demand given to them. Shortage of biodata has then to be escalated to the Overseas Recruitment Manager immediately for an urgent follow up with the agencies.
• Ensuring the biodata is made available in the pool in line with the restrictions set by the department such as biodata to be valid for 60 days, age limit of the candidates, timely amputation of the biodata, etc.

The ideal candidate will have the following skills and experience:

• Relevant administration experience
• Good communication skills 
• Organising skills
• Proficiency in Microsoft Excel