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Job Description
We are seeking an organized and proactive administrative assistant to join our organization.Must have strong interpersonal skills, the ability to manage multiple tasks at once.
Responsibility
- MS office and client operating software support,
- Inbound receiving functions,
- warehouse visual inspection,
- Facilitate Replenishment process,
- Invoicing and payments,
- Acceptance, delivery, screening, special storage and other areas of operations as and when required.
UPS Admin at the site shall be supporting the following broad functions:
- Process Commercial Invoice for unserviceable to vendor
- All inbound receiving function for site warehouse
- Facilitate replenishment process (MIGO to customer onsite)
Process Commercial Invoice
UPS Admin support DWOR (Delivery without reference) transaction which create commercial invoice for unserviceable units to vendor and wrong shipment received into the warehouse and need to be re-exported out.
Inbound Receiving Function
UPS Admin support all inbound receiving function for assigned work site
- UPS warehouse complete visual inspection for inbound and email UPS admin.
- UPS Admin to print the inbound document to kick start the receiving process
- UPS Admin will check inbound receiving document (ARC) according to checklist
- UPS Admin to proceed with po receiving into pool
Facilitate Replenishment Process
- CARE Admin to complete onsite replenishment shipment to customer and forward the details to UPS Admin
- UPS Admin to proceed with “transferring inventory to customer onsite SLOC.
Skills
- 2+ years experience as an administrative assistant
- Fast, proficient, and accurate typist
- Extensive knowledge of Microsoft Suite and other administrative programs
- Outstanding communicator, both orally and written
- Excellent customer service skills
- Self-starter who works well independently
- Ability to prioritize given tasks and work efficiently towards completing them
- Familiar with common office equipment (printers, copier, fax, etc.)
- Detail-oriented and exceptional organizational skills
- Experience with complex file management
- Strong problem solver and analytical thinker
- Professional demeanor