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Job Description
Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees! We are currently recruiting for a Bid Coordinator-Sales Support. This role will be based in DAFZA, Dubai.
Scope:
In this role, you will be responsible for registering with new entities for Business Development purposes, maintain existing registrations and compliance to pre-qualification requirements of opportunities. The Bid Coordinator will also be responsible for proposal production while ensuring the quality, accuracy, and timelines of actions.
Responsibilities:
- Managing multiple tender portals, registering expressions of interest, submitting tender/PQQ returns and posting/receiving queries
- Liaising with staff in all departments to collate technical information to use in pre-qualification questionnaires (PQQ), responding to invitations to tender (ITT) and business proposals
- Managing production and delivery of compliant, professionally produced proposals within customer defined timeframes
- Coordinating proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, operations teams, and business functions
- Champion document management and change control best practices
- Ensuring proposal documents follow standard formatting and quality standards
- Providing advice on flow, language, and grammar to content owners
- Consolidating sections and / or documents developed by other team members into the required tender format ensuring that all elements of the questions are answered comprehensively
- Maintaining master document sets
- Ensuring consistent branding for all company specific documents
- Managing the meeting calendar, setting up meetings as required by the bid programmers
- Conducting bid governance / compliance
- Responsible for the coordination and conversion of leads received and created
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Skills
- Excellent knowledge in MS Office - Excel, PowerPoint, Word
- Proficiency in Acrobat DC and Salesforce
- Basic knowledge of bid management and document control
- Commercial awareness / business acumen
- Record / document management