Bid Coordinator - Sales Support

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 55,000 employees!

We are currently recruiting for a Bid Coordinator - Sales Support to join our Business Development Team in Dafza Head Office, Dubai.

Scope: Responsible for registering with new entities for Business Development purposes, maintain existing registrations and compliance to pre-qualification requirements of opportunities. Coordinator is also responsible for proposal production while ensuring the quality, accuracy, and timelines of actions.

Responsibilities:

Coordination

• Management of multiple tender portals, registering expressions of interest, submitting tender/PQQ returns and posting/receiving queries
• Liaise with staff in all departments to collate technical information to use in pre-qualification questionnaires (PQQ), responses to invitations to tender (ITT) and business proposals
• Production and delivery of compliant, professionally produced proposals within customer defined timeframes
• Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, Operations teams, and business functions
• Champion document management and change control best practices
• Ensure proposal documents follow standard formatting and quality standards
• Provide advice on flow, language, and grammar to content owners
• Consolidate sections and / or documents developed by other team members into the required tender format ensuring that all elements of the questions are answered comprehensively
• Maintain and make available master document sets
• Ensure consistent branding for all company specific documents
• Manage the meeting calendar, setting up meetings as required by the bid programme
• Conducting bid governance / compliance
• Responsible for the coordination and conversion of leads received and created

Knowledge - Education and Experience

• Bachelors Degree
• 2-3 years of experience in the same role in the same industry including 1-2 years in the middle east

Skills - Hard

• Reporting skills
• Commercial Awareness / Business Acumen
• Basic contract knowledge
• Record / Document Management
• Research & Development 
• MS Office - Excel, PowerPoint, Word
• Acrobat DC
• Salesforce

Skills - Soft

• Customer Service Orientation
• Effective Listening
• Minimum English Language Level (by Transguard Group Standards)
• Telephone Etiquette
• Time Management
• Effective Communication