Senior Administrative Assistant

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees! We are currently recruiting for a Senior Administrative Assistant to be based out of their office in Abu Dhabi.

Responsibility-

• Office Management: Support the Head of Office in day-to-day general office management, including HR-related matters, budget and cost management, safety and facilities, records and information management, IT support, procurement, and contract management.
• Staff Relocation: Support the staff in relocating to and out of the Hub, managing matters related to travel, visas, medical services, housing, children's education, partner employment, etc.
• Personnel Outsourcing Oversight: Assist the Head of Office in hiring and managing personnel outsourcing services at the Hub, overseeing the work performance and supervision of the outsourced staff.
• Compliance Monitoring: Support the monitoring of the implementation of procedures at the Hub to ensure compliance with policies of the Headquarters, keeping track of required actions and respective deadlines.
• Stakeholder Liaison: Support the Head of Office in liaising with relevant stakeholders on behalf of the Hub.
• Headquarters Coordination: Liaise with relevant Business Units at the Headquarters for Hub-related issues to ensure the business at the Hub operates with the highest integrity and efficiency.
• Report Preparation: Assist the Head of Office in consolidating, coordinating, and preparing reports.
• Events Coordination: Support and coordinate team-building and internal seminar events.
• Ad Hoc Duties: Perform various other tasks and responsibilities as assigned by the Head of Office.

• Bachelor’s degree or above in related fields from a reputable university.
• Minimum 8 years of relevant experience in office management, HR, or administrative roles in international / financial institutions.
• Proficient in using office management and HR systems.
• Strong proficiency in both oral and written English.
• Knowledge of additional languages is a plus.
• Strong organizational abilities to manage diverse tasks and prioritize effectively.
• Self-motivated and detail-oriented; able to work under pressure and meet deadlines.
• Excellent interpersonal and communication skills for effective stakeholder liaison.
• Demonstrated ability to identify and resolve issues promptly and efficiently.
• Collaborative mindset with the capacity to work well within a team environment.
• Ability to deal with confidential and sensitive information.
• Proven experience with MS Office Applications is a must.