Senior Coordinator - Administration

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees!  We are currently recruiting for a Senior Coordinator - Administration for our trusted client in Aviation industry to be based out of their headquarters in Dubai. 

Job Purpose-

The purpose of the role is to provide support of all administration services, document control duties, coordination activities with various Organisation's units mainly related to Fitout Construction and other portfolio project. Also, responsible for planning and executing the collection of documentation from Fitout Contractors checking content for completeness and seeking necessary approvals.

Job Accountabilities

• Support of day - to - day management, planning, organizing, and providing all administrative functions effectively and efficiently. Provides administration support for Fitout Construction processes relating to documentation requirements for implementation, change requests, handover and closeout of projects
• Managing and controlling Fitout project documentation. Ensuring all documentation requirements such as Work orders, change requests, Method Statements Risk Assessments, handover/closeout reports, payment and invoicing documents meets formal requirements and minimum standards. Ensure documents are shared and approved at key times to facilitate timely project completion
• Support in drafting workorders and change requests by collating information from different sources and ensuring accuracy with the contractor framework agreements. Seeking necessary approvals within the team and supply management to produce the final WO for signature. Followup on completion of iproc and with supply management to issue purchase order to the contractor and notifying necessary parties to enable start of work
• Ensuring Fitout master tracker is updated as well as any other tracker related to the administration of portfolio projects. Producing status reports whenever requested by the management ensuring accuracy of such information as project timelines are critical.
• Whenever required act as backup support to their colleagues within the team handling Fitout and Portfolio projects Administration.To ensure that Fitout projects are backed by admin support without any delays.

• Document Controller courses or certification is an advantage
• General administration services. Excellent commination skills (writing and reading) are essential. Organizing files and documents for projects
• MS Office