Travel and Meetings Coordinator

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees!  We are currently recruiting for a Travel and Meetings Coordinator for our Client. 

Scope:

Position is responsible for the management of the local market events in scope of ET&M  (Internal colleagues meetings, external attendee engagements, congresses). This includes management of the event logistics, ensuring the face to face meeting & Virtual event compliance, cost savings measurement, tracking and reporting, attendee management, client & vendor interactions

Responsibilities: 

• End-to-end management of ET&M activities (including compliance, logistics, payments, reporting, etc.). This includes internal/external meetings, speaker programs and congress support as appropriate for the local market practice
• Use data sources to inform stakeholders and manage suppliers: activity levels, spend, issue logs.
• Responsible for ensuring the accuracy and management of reports
• Support creative solutions to meetings which may include virtual and other cost-effective options
• Ensures compliance processes and global policies are followed at the local market level
• Responsible for managing local suppliers
• Follow up on local metrics and cost savings

• Proven capabilities for meetings management with a knowledge of the pharmaceutical industry and compliance.

• Demonstrated ability to understand business and customer needs
• strong project management and organization skills
• the ability to handle multiple tasks simultaneously
• can respond to tight timelines as well as the capability to interact with all levels of the organization in a professional manner
• Excellent Relationship management skills
• Demonstrated judgment and the ability to prioritize work
• Strong communication and influence skills.
• Demonstrated initiative and creativity